Administrative Assistant

JOB SUMMARY:
The Administrative Assistant provides organized, responsive and detail-oriented administrative support for the NSF Grid Modernization Engine activities at Clemson University's Charleston Innovation Campus. The EIC houses the Duke Energy eGRID — a 15-megawatt hardware-in-the-loop grid simulator capable of emulating the electrical grid of any region in the world — and the nation's most advanced wind-turbine drivetrain testing facility. Through the SC NEXUS for Advanced Resilient Energy Tech Hub, a U.S. Economic Development Administration investment in the EDGE (Economic Development through Grid Emulation) project is expanding the center's power-rating capability from 15 MW to 35 MW and adding a mobile, configurable grid emulator that enables remote on-site testing anywhere in the Carolinas, along with a walk-in thermal chamber for environmental testing.

This position is funded through the NSF Grid Modernization Engine in the Carolinas, an NSF Regional Innovation Engines award led by UNC Charlotte with Clemson University as a founding core partner. The Administrative Assistant will help maintain efficient day-to-day operations by coordinating schedules and meetings, organizing records and correspondence, supporting purchasing and travel processes, assisting with events and visitors, and preparing routine documents and reports for university and consortium activities.

JOB DUTIES:
20% - Support events and partnership activities, including workshops, conferences, tours, NDAs and contracts, by coordinating logistics, routing documentation, maintaining records and serving as a professional point of contact.

20% - Prepare, format, proofread and maintain correspondence, reports, presentations, spreadsheets, files, contact records and project documentation.

20% - Manage calendars, meetings and related materials, including agendas, meeting notes, follow-up items and stakeholder communications.

20% - Provide day-to-day administrative support to Clemson’s Engine leadership, faculty, staff, project partners and the Dominion Energy Innovation Center.

20% - Coordinate routine administrative and financial processes, including travel, reimbursements, purchasing, invoices, data entry, status tracking and recurring reports.

JOB CODE:
AA75

EMPLOYEE TYPE:
Temporary Grant (TGP) Staff

Minimum Requirements:

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred Education, Knowledge, Skills and Experience:

- Bachelor's degree in business administration, public administration, communications or a related field.
- Experience supporting a university, research center, technology organization or other complex professional office.
- Proficiency with Microsoft Office or comparable productivity software, including calendars, word processing, spreadsheets and presentation tools.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines and confidential information.
- Strong written and verbal communication skills and a professional, service-oriented approach when working with faculty, staff, students, industry partners and visitors.
- Ability to work independently, exercise sound judgment and contribute effectively as part of a collaborative team.

RESPONSIBILITIES:

JOB KNOWLEDGE
Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

SUPERVISORY RESPONSIBILITIES
Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:
Communicate, converse, give direction, express oneself: 25%
Walk or move about: 50%
Sit (stationary position) for prolonged period: 50%

WORKING CONDITIONS:
None: %

WORK SCHEDULE:

Standard Hours:
37.5

COMPENSATION INFORMATION:

Expected Salary Range
$37,944.00 - $54,000.00
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL:
Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

JOB LOCATION:
North Charleston, SC

APPLICATION DEADLINE:
October 19, 2026

MILITARY AND VETERAN:

Military Equivalency : Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact [email protected] with any questions or issues.

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.