Site/Space Planner 1 (0-2 Years)

Job Title: Site/Space Planner 1 Job Description
We are seeking a dedicated Site/Space Planner 1 with 0-2 years of experience to join our team in Rochester, NY. This position plays a crucial role in managing strategic and tactical space planning tasks to ensure accurate occupancy information across facilities.
Responsibilities
- Enter, track, and close employee move-related work orders in the work order management system.
- Coordinate and schedule contract labor, movers, furniture installers, and other vendors to support daily move activities.
- Serve as a point of contact for move-related requests, providing clear communication and status updates to stakeholders.
- Maintain and update the occupancy and space management database to ensure accurate headcount and seating information.
- Assign employees office space in accordance with existing space standards, furniture standards, and workplace planning documentation.
- Manage move planning for small- to medium-scale employee relocations across multiple buildings.
- Track move schedules, dependencies, and completion status to ensure timelines are met.
- Escalate issues, delays, or conflicts to appropriate partners and propose solutions when possible.
- Collaborate with Facilities, IT, Security, HR, and external vendors to ensure seamless move execution.
- Maintain move documentation, standard operating procedures, and reporting metrics.
- Identify opportunities to improve move processes, data accuracy, and employee experience.
- Travel as needed to support other local sites or locations.
Essential Skills
- Experience with AutoCAD.
- Space Planning Experience.
- Move Management Experience.
- Proficiency in Microsoft Office, including Excel, Outlook, and Teams, preferably with experience using PivotTables.
- Organizational, interpersonal, and communication skills, both verbal and written.
- Ability to work independently while collaborating with cross-functional teams.
- Customer service mindset with a focus on employee experience.
Additional Skills & Qualifications
- Experience with facilities work order systems, such as ServiceNow, Archibus, or Maintenance Connection.
- Familiarity with occupancy, seating, or space management concepts.
- Prior experience with AutoCAD or other CAD software.
- Experience in Facilities/Maintenance organizations, restacking plans, master planning, and space analysis.
- High school diploma or equivalent required; Associates or Bachelors degree preferred.
- 13 years of relevant experience in facilities, workplace services, operations, or administrative coordination.
Work Environment
The position offers a dynamic work schedule with 44 hours one week and 36 hours the next, with every other Friday off. The role involves working closely with various departments and external vendors to ensure smooth execution of moves and changes. Dress code is business casual.
Job Type & Location
This is a Contract position based out of Rochester, NY.
Pay and Benefits
The pay range for this position is $33.00 - $33.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rochester,NY.
Application Deadline
This position is anticipated to close on Oct 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.