(1899) Executive Personal Assistant - ExMan

The successful candidate will be responsible for the following key performance areas:

- Manage and maintain the managers’ diaries, including arranging appointments and travel in liaison with the relevant personnel.
- Ensure that all submissions are made to the correct committees by the relevant deadlines (e.g. submissions to the Governors’ Executive Committee).
- Receive, screen and respond to incoming telephone calls, using own initiative to address queries or route calls to the appropriate people.
- Prepare and edit correspondence, communications, presentations and other documents, and conduct basic research and analysis where necessary.
- Ensure that all incoming and outgoing correspondence, whether electronic or otherwise, is registered and filed in accordance with the SARB File Plan.
- Create and maintain a contact database for the managers’ offices and a filing system in accordance with the SARB File Plan.
- Collate and coordinate project-related and other information.
- Review operating practices in the area of responsibility and implement improvements where necessary.
- Perform day-to-day duties ethically and maintain absolute confidentiality in all matters relating to the managers’ offices.
- Serve on relevant divisional, departmental or SARB project teams, based on experience, skills and ability.
- Perform any other tasks as instructed by the managers, as required.

- a National Senior Certificate (Grade 12) and a secretarial diploma, or a relevant post-matric qualification;
- at least six to eight years’ experience in a corporate personal assistant or equivalent environment, including experience in supporting executives; and
- a bachelor’s degree would be an advantage

Additional requirements include:

- proficiency in the Microsoft Office suite (Word, PowerPoint, Excel and Outlook);
- knowledge of administrative and clerical procedures;
- proficiency in spoken and written English;
- secretarial expertise;
- excellent typing skills;
- the ability to work independently and outside normal working hours when required;
- time - management and quality - assurance skills;
- analytical and problem-solving skills;
- planning and organising skills;
- the ability to work under pressure;
- organisational awareness;
- interpersonal skills;
- adaptability; and
- attention to detail.

In line with the SARB’s commitment to diversifying its workforce, preference will be given to suitable candidates from designated groups. People with disabilities are welcome to apply.

The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.