Parts & Maintenance Systems Specialist

Key Responsibilities

- Maintain and update equipment, machinery, assets, and spare parts information in the maintenance management system.
- Add and organize assets and child assets and ensure proper relationships between equipment and components.
- Maintain accurate records of spare parts, inventory levels, vendors, and related information.
- Receive and process purchase orders (POs) in the maintenance system.
- Adjust inventory quantities and records based on operational requirements.
- Support preventive maintenance schedules and ensure relevant equipment information is properly documented.
- Review and maintain data accuracy, completeness, and consistency within the system.
- Assist in organizing and standardizing parts and asset information.
- Coordinate regularly with the U.S.-based client regarding inventory adjustments, purchase orders, assets, and system updates.
- Identify discrepancies in parts, inventory, or asset records and coordinate with the appropriate stakeholders to resolve them.
- Support continuous improvement of maintenance data and system processes.
- Perform other maintenance system and parts management duties as assigned.

Requirements

Qualifications

- Bachelor’s degree, diploma, or equivalent experience in Mechanical Technology, Industrial Technology, Maintenance Management , or a related field preferred.
- Previous experience in parts management, maintenance, inventory management, asset management, or a related role .
- Basic understanding of mechanical equipment, machinery, tools, and spare parts.
- Strong computer and data-entry skills with excellent attention to detail.
- Tech-savvy and comfortable learning and working with maintenance management, ERP, or other business software.
- Experience with UpKeep, Plex, CMMS, ERP, or similar platforms is an advantage.
- Strong organizational and record-keeping skills.
- Strong Excel and spreadsheet skills.
- Ability to work with large amounts of data while maintaining accuracy.
- Good written and verbal English communication skills.
- Comfortable communicating directly with a U.S.-based client.
- Able to work independently while following established processes and procedures.

Benefits

- Free lunch meal, fruits, snacks, and drinks
- Onsite gym with a free professional instructor
- Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
- Weekly engagement activities with prizes that are up to 3,000 PHP
- Free upskilling academy to improve your performance and skillset
- State-of-the-art facilities from toilets to your workstation
- Amenities such as sleeping quarters, game area, chat room, shower room