Accounts Payable Specialist

Summary

The Accounts Payable Specialist is responsible for ensuring invoices and payments are processed accurately, timely, and in accordance with established policies and controls. This role requires strong attention to detail, critical thinking skills, continuous improvement, and effective collaboration with teammates, suppliers, and internal stakeholders.

Responsibilities

- Executes assigned Accounts Payable responsibilities accurately, efficiently, and timely.
- Monitors workload and proactively communicates priorities, concerns, and capacity with leadership.
- Research and resolves invoices, purchase order, pricing, payment, and supplier-related issues.
- Reviews and maintains process documentation and standard operating procedures.
- Proactively identifies issues, trends, risks, and opportunities for process improvement.
- Meets established deadlines and service expectations consistently.
- Collaborate effectively with teammates and cross-functional stakeholders to resolve issues and improve processes.
- Supports compliance requirements, internal controls, audits, reporting, and special projects.
- Adapts to new systems, technologies, automation, and changes in business processes.
- Identifies opportunities to reduce manual intervention and improve process efficiency and accuracy.

Skills

- Strong attention to detail with the ability to maintain an elevated level of accuracy while managing high transaction volumes.
- Effective written and verbal communication skills.
- Strong analytical, research, and problem-solving abilities.
- Ability to learn and adapt quickly to changing processes and technology.
- Dependable and organized with the ability to effectively prioritize workload.
- Self-motivated with the ability to work independently and collaboratively within a team.
- Ability to manage multiple priorities and meet deadlines.
- Ability to identify potential issues, investigate root causes, and escalate when appropriate.
- Demonstrated knowledge of Accounts Payable processes and controls.
- Proficiency with Microsoft Office applications, particularly Excel.
- Experience working with ERP and automated invoice-processing systems; Oracle experience preferred.
- Willingness to embrace continuous improvement and innovative technologies.

Key Results/Goals

- Assigned responsibilities are completed accurately, timely, and in accordance with established procedures and controls.
- Meets or exceed established departmental key performance indicators and service expectations.
- Invoice and payment issues are researched, communicated, and resolved timely.
- Opportunities to improve accuracy, efficiency, automation, and processes communicated.
- Process documentation remains accurate and current.
- Internal controls and compliance requirements are followed.
- Positive and productive relationships are maintained with teammates and stakeholders.
- Cross training, knowledge sharing, and team development are actively supported.