Warehouse Coordinator

Warehouse Coordinator

Position Information
Position Title: Warehouse Coordinator  Department: Logistics  Location: On-Site (United States – Warehouse/Office)  FLSA Status: Exempt (Salaried)

Position Summary

The Warehouse Coordinator is responsible for overseeing daily warehouse operations, maintaining inventory accuracy, and ensuring efficient coordination between warehouse, logistics, and internal teams.

This role plays a critical function in managing stock integrity, resolving discrepancies, supporting audits, and maintaining accurate system data within ERP systems. The position requires strong analytical skills, attention to detail, and the ability to independently manage inventory processes while coordinating with cross-functional teams to support operational efficiency.

This is a primarily on-site role with occasional travel required to support inventory management, audits, and operational needs across multiple locations.

Key Responsibilities

1. Warehouse Operations & Inventory Management
Oversee daily warehouse operations, including monitoring and updating stock levels in real time  Process inbound and outbound shipments, including inter-warehouse transfers  Maintain accurate inventory records across all warehouse and sub-warehouse locations  Serve as a primary point of contact for warehouse operations and internal coordination

2. Inventory Accuracy, Reconciliation & Auditing
Maintain accurate inventory data in ERP systems (e.g., SAP Business One)  Investigate, analyze, and resolve discrepancies between physical inventory and system records  Lead inventory reconciliation processes and implement corrective actions  Coordinate and participate in scheduled and ad hoc inventory audits, including travel to other locations as needed  Maintain audit documentation and ensure compliance with internal controls

3. Issue Resolution & Stock Control
Monitor and manage inventory issues, including blocked, returned, or loaned items  Identify root causes of shortages, damages, or inconsistencies and implement solutions  Ensure proper documentation and system updates for all inventory movements

4. Logistics Coordination & Cross-Functional Support
Collaborate with Sales, Parts, and Logistics teams to support order fulfillment and inventory availability  Coordinate with warehouse staff to ensure timely and accurate processing of shipments  Align physical inventory activity with system data to ensure operational consistency  Support internal requests and operational needs across departments

5. Expense Tracking & Operational Efficiency
Track and review warehouse-related expenses to support cost control initiatives  Identify process improvement opportunities to enhance efficiency and accuracy  Support operational planning and continuous improvement efforts

6. Compliance & Safety
Ensure adherence to company policies, safety procedures, and quality standards  Maintain organized documentation for audit and compliance purposes  Support continuous improvement of warehouse processes and internal controls

Qualifications

Education & Experience
High school diploma required; additional education in logistics, supply chain, or related field preferred  2–4 years of experience in warehouse operations, inventory control, or logistics coordination  Third party logistics knowledge required Experience with ERP systems (e.g., SAP Business One) preferred  Experience with inventory audits and reconciliation processes preferred

Skills & Competencies
Strong attention to detail and analytical skills  Ability to independently identify and resolve discrepancies  Strong organizational and time management skills  Effective communication and coordination abilities  Proficiency in Microsoft Office (Excel, Outlook)  Ability to work in a fast-paced, hands-on warehouse environment

Working Conditions & Physical Requirements
Primarily on-site work environment within warehouse and office settings  Regular interaction with physical inventory and warehouse operations  Ability to stand, walk, and move throughout the warehouse for extended periods  Occasional lifting and handling of materials (within reasonable limits)  Occasional travel required for inventory counts, audits, and operational support at other locations  Standard business hours with flexibility based on operational needs

Work Location & Arrangement
This position is designated as a primarily on-site role due to the nature of warehouse operations and inventory management  Daily responsibilities require physical presence to oversee inventory and logistics activities  Occasional travel is required to support inventory management and operational needs across locations  Remote work is not a standard component of this role  Any changes to work arrangement must be reviewed and approved by Human Resources

Additional Information
This role requires flexibility to support operational demands and business priorities  Responsibilities may be adjusted based on business needs and process improvements 
Compensation / Pay Rate (Up to): $56,000.00 - $60,000.00 Per Year