Recruiting Coordinator (AUTA VA Victoria)

Job Title: Recruiting Coordinator Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and provide an excellent experience for candidates and internal stakeholders. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate records, and building strong candidate relationships, often creating the first impression of the organization. The position is ideal for a highly organized professional who enjoys coordinating multiple priorities, communicating with diverse stakeholders, and contributing to the growth of a talented workforce. Responsibilities

- Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
- Update candidate records and job postings in recruiting systems to ensure accurate, up-to-date information throughout the hiring process.
- Confirm new hires in the recruiting systems and support smooth transitions from candidate to employee.
- Provide timely follow-up correspondence to candidates on their recruiting status via phone and email to ensure a positive candidate experience.
- Track recruiting activities and candidate progress, and prepare weekly reports that summarize candidate status and pipeline metrics.
- Coordinate post-interview debrief meetings and prepare or distribute debrief materials to support hiring decisions.
- Identify opportunities to improve candidate experience and increase scheduling efficiency, and share recommendations with the recruiting team.
- Assist with the coordination of additional recruiting activities as needed, such as hiring events, recruiter support tasks, and other administrative or scheduling duties.
- Collaborate closely with internal stakeholders, including recruiters and hiring managers, to ensure alignment on interview schedules, candidate communication, and process expectations.

Essential Skills

- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Proficiency with Microsoft Word, Excel, and PowerPoint for creating documents, tracking data, and preparing presentations.
- Bachelors degree.
- Demonstrated experience in scheduling and coordinating interviews, meetings, or similar activities.
- Strong administrative skills, including managing multiple tasks, maintaining records, and handling logistics.
- Effective written and verbal communication skills for interacting with candidates, recruiters, and hiring managers.
- Ability to work efficiently and accurately in a fast-paced environment with shifting priorities.

Additional Skills & Qualifications

- Strong customer focus, with a commitment to providing a positive experience for candidates and internal stakeholders.
- Excellent attention to detail and organizational skills, with the ability to manage multiple schedules and tasks simultaneously.
- Strong oral communication skills, including the ability to convey information clearly and professionally over the phone and in meetings.
- Strong written communication skills for crafting clear candidate correspondence and internal updates.
- Ability to adapt quickly to changes in priorities, processes, and timelines in a dynamic recruiting environment.
- Experience coordinating with both internal teams and external candidates to manage complex scheduling needs.

Work Environment The Recruiting Coordinator works in a fast-paced, quickly changing recruiting environment that requires frequent interaction with recruiters, hiring managers, and candidates. The role relies heavily on the use of recruiting systems and productivity tools, including Microsoft Word, Excel, and PowerPoint, to manage schedules, maintain candidate records, and prepare reports and materials. The position involves regular phone and email communication, coordination of interviews and meetings, and occasional arrangement of travel for visiting candidates. The work setting emphasizes organization, responsiveness, and a strong customer service mindset while balancing multiple priorities and deadlines.
Job Type & Location
This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Arlington, VA.
Application Deadline
This position is anticipated to close on Oct 28, 2026.
Workplace Type
This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.