PAYROLL & HR SPECIALIST

#
Position Title: Payroll & HR Specialist
Compensation: Up to $24.00 / hour
Position Type: Full-Time (Temp-to-Hire)
Career Trajectory: Strong opportunity for advancement and upward mobility within 1–2 years for a motivated, high-performing individual.
## Position Summary
The Payroll & HR Specialist is primarily responsible for calculating, auditing, and executing complex, multi-site bi-weekly payroll operations, timesheet reconciliations, and month-end billing calculations. Additionally, this role provides supporting human resources administrative assistance, working closely with the HR Supervisor to maintain compliance, assist with onboarding logistics, and maintain employee records. This role is ideal for a detail-oriented payroll professional seeking a balanced, well-rounded position with clear room for growth.
## Key Responsibilities & Duties

### Payroll & Billing Operations (Primary Focus)
Calculate and process bi-weekly payroll accurately for multi-site staff using Paychex and integrated HRIS systems. Review, verify, and cross-reference employee timesheets against facility and house logs to ensure exact tracking of all hours worked. Communicate directly with on-site group home managers and supervisors to verify shift coverage, resolve discrepancies, and adjust timecards. Perform complete month-end billing reconciliations and calculations across multiple program locations. Maintain and audit internal tracking databases for employee attendance, personal leave (PTO), and holiday accruals. Serve as the key administrative point of contact and backup for all payroll processing and benefit inquiries. Collaborate with operational leadership to investigate, complete, and submit state C-3 documentation.

### Human Resources & Office Support (Secondary Focus)
Work closely with the HR Supervisor to maintain and audit active personnel records in strict accordance with State regulatory standards. Coordinate with management trainers to schedule candidates for mandatory new employee training courses and orientations. Maintain the internal employee training database and issue proactive renewal reminders for mandatory certifications. Assist with onboarding administration, reference checking, and candidate screening support as needed. Answer incoming telephone lines, greet guests, and handle general administrative office operations. Attend all required mandatory company training classes to maintain compliance and employment status.

## Qualifications & Skills
Payroll Experience: 1–2+ years of hands-on payroll processing experience. Experience handling multi-site, multi-shift, or residential care facility timesheets is a strong plus. HR Foundation: Working foundational knowledge of HR administration. (Position is ideally structured for a candidate looking to expand their HR skillset and grow within the company). Software Proficiency: Demonstrated experience with Paychex software is strongly preferred. Proficiency in Microsoft Excel (spreadsheets, basic formulas, and pivot tables/charts) is required. Detail Orientation: Exceptional accuracy and time-management skills to handle tedious, multi-facility timesheet reconciliations on strict deadlines. Confidentiality: Demonstrated integrity and ability to maintain strict confidentiality regarding payroll figures, personnel files, and company records.

## Compliance & Screening Requirements
Background Clearance: Must be able to pass an extensive FBI fingerprint background check and State background clearance. In accordance with State regulatory and Aging & Disability Services (ADSD) statutory standards, candidates must have NO felonies, NO domestic violence convictions, NO violent misdemeanors, and NO record of crimes involving elder abuse, child abuse, or offenses against vulnerable individuals. Drug Screening: Must successfully pass a pre-employment drug screening. Professional References: Must be able to provide verifiable, positive professional references. Driver’s License & Insurance: Must possess a valid, unrestricted Nevada Driver’s License, active vehicle liability insurance, and current registration. Certifications: CPR, First Aid, and Behavioral Intervention certifications (or willingness and ability to complete during the company’s paid orientation training).

## Physical Demands & Work Setting
Work Setting: Professional office environment located in Las Vegas, NV (Decatur area). Mobility to operate standard office equipment, computers, and multi-line phone systems. Physical Demands: Sedentary to heavy; ability to exert force of 10 to 100 pounds occasionally. Involves sitting, standing, walking, reaching, manual dexterity, and clear verbal/written communication.
Compensation / Pay Rate (Up to): $24.00 - $24.00 Per Hour