QSSU – COW – CLARKE OF WORKS

About this job:

Q-Sourcing Limited trading as
Q-Sourcing Servtec is a Manpower management solutions firm operating in the
East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and
South Sudan.

Our client SPIRO , in the
industry Uganda, is looking for an experienced CLARKE OF WORKS to work
on site in Kampala.

Job Purpose

The Clerk of Works – Swap Station
Rollout is responsible for tracking and documenting daily progress of swap
station construction activities covering civil works, electrical works, 3-phase
meter installations, and transformer installations across multiple sites. This
role is primarily about accurate data collection, reporting, and coordination,
ensuring the Project Lead and management always have an up-to-date, reliable
view of rollout progress across the network. The role works closely with the
technical team, who handle quality verification and resolution of technical
issues. Strong Excel and data management skills are essential.

Key Responsibilities

Daily Site Monitoring &
Reporting

•Visit assigned swap station sites
regularly to observe and record progress on civil works (foundations,
trenching, site preparation) and electrical works (cabling, meter installation,
transformer installation).

•Collect daily vendor/contractor
reports from each site, capturing work completed, materials used, labour
present, and any issues raised by the vendor.

•Compile and consolidate this
information into a daily/weekly progress tracker, clearly showing status per
station (e.g., not started, civil works in progress, electrical works in
progress, meter installed, transformer installed, completed).

•Take photos as evidence of
progress/completion at each site for record-keeping and reporting purposes.

Data Management & Reporting

•Maintain a well-organized Excel-based
(or similar) tracking system covering all stations in the rollout, updated
consistently and accurately.

•Build clear, easy-to-read progress
reports/dashboards for the Project Lead, highlighting stations on track,
delayed, or requiring attention.

•Update station status in the tracker
only after technical sign-off for critical milestones (e.g., transformer
commissioning, meter installation, earthing test pass), ensuring the tracker
reflects verified, not just reported, progress.

•Flag discrepancies between
vendor-reported progress and what's observed on site, escalating to the Project
Lead and technical team for follow-up.

•Track key milestones per station and
maintain a master rollout schedule.

Vendor & Site Coordination

•Serve as the point of contact for
collecting daily updates from vendors/contractors working across multiple
stations.

•Follow up with vendors on missing
reports, unclear updates, or delays, ensuring consistent and timely reporting
from all sites.

•Coorinate site access and basic
logistics needs to support vendor teams and any inspection visits.

•Escalate any safety concerns, site
access issues, or vendor non-responsiveness promptly to the Project Lead.

Technical Coordination

•Work closely with the Energy
Technical team, escalating any observed issues, discrepancies, or vendor
concerns for their assessment and resolution.

•Support scheduling and site access
for technical team inspections and critical test signoffs (earthing,
insulation, load testing).

Documentation & Recordkeeping

•Maintain organized records/files
(digital and physical, as needed) for each station: vendor reports, photos,
progress notes, and any correspondence.

•Support preparation of summary
reports for internal reviews, stakeholder updates, or funder/partner reporting
as needed.

•Maintain version-controlled, accurate
historical records that can be referenced for audits, disputes, or performance
reviews of vendors.

Qualifications & Experience

•Diploma or Degree in Business
Administration, Project Coordination, Information Management, or a related
field (engineering background not required).

•2–4+ years of experience in a project
coordination, site monitoring, data/reporting, or similar
administrative-operational role ideally involving multi-site tracking.

•Proven strong proficiency in
Microsoft Excel (pivot tables, tracking dashboards, formulas) this will be
tested/assessed.

•Experience working with
vendors/contractors and consolidating field reports is a strong plus.

Key Skills & Competencies

•Excellent Excel and data management
skills able to build and maintain clear, accurate, easy-to-navigate tracking
systems.

•Strong attention to detail able to
spot inconsistencies in vendor reports and progress data.

•Good organizational skills managing
information from many sites simultaneously without losing track.

•Clear written communication able to
produce concise, factual progress reports for the Project Lead and management.

•Reliable and disciplined in following
up daily with vendors, even when reports are late or incomplete.

•Comfortable with regular site travel
and basic field conditions.

•Professional and firm in following up
with vendors.

Working Conditions

•Regular travel between multiple swap
station sites to observe progress and collect reports.

•Majority of desk-based time spent
consolidating data and preparing reports.

•May require flexibility in working
hours to align with vendor reporting schedules and project deadlines.

All candidates who meet the criteria
outlined above are encouraged to apply under the job vacancy “ QSSU – COW – CLARKE
OF WORKS”.

Application link; https://jobs.qsourcing.com/jobs/Careers/735362000022246127/QSSU-COW-CLARKE-OF-WORKS?source=CareerSite

​

Note: The deadline for applications is not later than 8:00AM Monday October 26th,
2026

Only shortlisted applicants will
be contacted.

Q-SOURCING SERVTEC IS AN EQUAL
OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.