Office Administrator

Office Assistant
Location: Concord, CA
Position Type: 32-40 hours per week
Compensation: $20.00 – $25.00 per hour (Depending on Experience)

The Office Assistant will support the daily operations of the Concord office. This role is ideal for a detail-oriented, service-minded professional who takes pride in maintaining an organized office, delivering exceptional client service, and anticipating the needs of the Chief Executive Officer, staff, and visitors. The successful candidate will demonstrate discretion, professionalism, and the ability to manage a variety of responsibilities in a fast-paced environment.

Key Responsibilities Answer incoming calls, greet clients and visitors, and provide a professional, welcoming experience. Maintain office organization and appearance, including kitchen cleanliness, coffee service, dishwashing, and conference room preparation. Coordinate meeting logistics, including room reservations, catering, lunch setup, place settings, and post-meeting cleanup. Manage office supplies, inventory, purchasing, and budget tracking. Coordinate mail, deliveries, and courier services, including FedEx and UPS. Communicate with outside vendors and building management to coordinate repairs, maintenance, and office needs. Assist with office events, special projects, travel arrangements, and expense reimbursements. Assist the CEO with calendar scheduling management and project follow through. Provide basic technology support, including setting up audiovisual equipment for Zoom and Microsoft Teams meetings, new hire support with computer set-up and troubleshooting. Maintain a high level of confidentiality while supporting daily office operations and administrative requests. Stay proactive during slower periods by identifying and completing tasks that support the office and team.
Qualifications 3-5+ years of administrative experience, preferably within a corporate or professional services environment. Strong proficiency in Microsoft Office and experience with Zoom; familiarity with Microsoft Teams is preferred. Exceptional attention to detail, organizational skills, and follow-through. Excellent written and verbal communication skills with a professional, customer-focused demeanor. Strong Microsoft Suite experience using PPT, Excel Spreadsheets and Word. Ability to take thorough notes, retain instructions, and work independently with minimal repeated direction. High level of discretion and ability to handle confidential information. Strong situational awareness and sound judgment when interacting with clients, attorneys, executives, and visitors. Ability to remain flexible, manage competing priorities, and maintain a consistent, reliable schedule.
Comfortable working in a professional, nonpartisan environment that regularly welcomes political figures and other high-profile visitors.
Join Us.
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Compensation / Pay Rate (Up to): $24.00 - $25.00