Manager Administration

Company Overview

10Pearls is a global, purpose-driven AI-Native digital engineering partner helping businesses re-imagine, ‎digitalize, and accelerate. As an end-to-end digital technology partner, 10Pearls helps businesses create future-proof, ‎transformative ‎digital products that leverage emerging technologies. ‎10Pearls' clients ‎include Global 2000 enterprises, high growth mid-size ‎businesses, and some of the most exciting ‎start-ups from industries like healthcare, fintech, ‎energy, education, ‎real estate, retail, and hi-tech. ‎Headquartered in the Washington DC metro area, 10Pearls has product engineering and ‎software development centers in North America, Latin America, Europe, and South Asia. To learn more, visit https://10pearls.com .

Role

We are seeking an experienced Manager Administration to oversee administrative operations, facilities management, health & safety compliance, vendor management, and legal coordination. The role will ensure smooth day-to-day operations, maintain a safe and compliant workplace, optimize vendor relationships, and support business continuity across office facilities.

Responsibilities

- Lead and manage overall administrative and facility operations to ensure efficient office functioning. 
- Ensure compliance with health, safety, security, and environmental standards across all facilities. 
- Develop, implement, and monitor workplace health & safety policies and emergency response procedures. 
- Oversee facility maintenance, repairs, utilities, housekeeping, transportation, and office services. 
- Manage vendor selection, contract administration, performance evaluation, and price negotiations to ensure quality services and cost optimization. 
- Facilitate administrative support for business functions, company events, meetings, and employee engagement initiatives. 
- Coordinate with legal teams and external stakeholders on leases, contracts, regulatory requirements, and other administrative legal matters. 
- Prepare and manage departmental budgets, forecasts, and expense controls. 
- Establish and maintain administrative policies, procedures, and process improvements. 
- Ensure all company assets, records, and administrative documentation are properly maintained. 
- Lead administrative staff and service providers, ensuring effective performance and service delivery. 
- Build strong relationships with internal stakeholders to support business operations and employee experience. 
- Manage office infrastructure, equipment, and workplace enhancements to ensure operational efficiency. 
- Identify opportunities for cost savings, operational improvements, and risk mitigation.

Requirements

- Bachelor's degree in business administration, Management, or a related field. 
- 10-12 years of experience in Administration, Facilities Management, or Corporate Services, with at least 3-5 years in a managerial role. 
- Strong knowledge of administrative operations, facilities management, and workplace services. 
- Hands-on experience in health & safety compliance and workplace risk management. 
- Proven expertise in vendor management, contract administration, and commercial negotiations. 
- Understanding of legal documentation, compliance requirements, and regulatory standards related to administration and facilities. 
- Experience in budget planning, cost control, and operational reporting. 
- Strong leadership, stakeholder management, and team management skills. 
- Excellent problem-solving, organizational, and communication abilities. 
- Proficiency in Microsoft Office and administrative management tools.