Assistant Project Manager

ASSISTANT CONSTRUCTION MANAGER

JOB DESCRIPTION

At Thrive we believe in building places people are proud to call home. Thrive Companies is a vertically integrated real estate developer focused on large-scale, mixed-use communities. Our developments seamlessly integrate residential, commercial, and lifestyle spaces with exceptional service to create vibrant, inclusive environments where individuals and businesses can thrive.

POSITION SUMMARY

The Assistant Project Manager supports Thrives Project Managers across the full life of a project — from preconstruction through active construction and closeout. Working side by side with the Construction team, the Assistant Project Manager keeps the details that move a project forward organized and current: scopes and contracts, submittals, RFIs, change orders, meeting minutes, and project reporting. Many of the responsibilities mirror those of a Project Manager, which makes this a deliberate growth role: it is built for someone ready to learn the business of building and eventually step into a Project Manager position.

REPORTS TO: Project Manager

ABOUT THRIVE CONSTRUCTION

Thrive Construction is built on a shared devotion to creating meaningful relationships — the kind that make us better people and fill our lives with authenticity. We are inspired by our work and by our ability to build for people looking for a community: a place to call home, neighbors to build lasting friendships with, and a place to create memories for a lifetime.

RESPONSIBILITIES, EXPECTATIONS, AND DUTIES

Preconstruction

- Conduct page turns and design reviews of drawings and specifications, flagging conflicts, gaps, and constructability concerns early.

- Review selections for completeness and alignment with the project budget and design intent.

- Assist with estimating and project budget development.

- Draft scopes of work and Trade Partner contracts, and assist the Project Manager in contract negotiations.

- Prepare safety and SWPPP (Stormwater Pollution Prevention Plan) requirements ahead of mobilization.

- Issue new job start notifications to the appropriate internal teams and Trade Partners.

Active Construction

- Manage submittals from receipt through approval, maintaining the submittal aging report and tracking every item to resolution.

- Manage RFIs, maintaining the RFI aging report and following up so open questions dont hold up the work.

- Record and distribute meeting minutes for weekly coordination meetings, and participate in the daily huddle with the Construction team.

- Assist the Project Manager with budget and schedule tracking.

- Track and monitor escalation, keeping the Project Manager informed of potential cost and schedule impacts.

- Prepare, track, and process change orders.

- Support ongoing safety and SWPPP compliance throughout construction.

- Document and track job site orientations.

- Coordinate deliveries and receiving, verifying materials against orders.

- Prepare project reports as needed.

Closeout

- Issue job closeout notifications.

- Compile and organize warranty documentation.

- Track closeout paperwork and upload all documents to the project record.

Trade Partner Relationships

- Serve as a consistent point of communication for Trade Partners, treating each with respect and transparency at every stage of the build.

- Help resolve conflicts with Trade Partners through clear communication and mutual respect, escalating to the Project Manager when needed.

Technology and Administration

- Use Thrives technology platforms for project documentation, tracking, and communication.

- Manage digital storage of project files, keeping documentation organized, accurate, and current.

Growth and Development

- Work alongside the Project Manager to build the skills and judgment needed to advance into a Project Manager role.

- Contribute ideas on how the department and the company can improve.

- Perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE

- Bachelors degree or associates degree in Construction Management, Engineering, or a related field preferred; equivalent construction experience will be considered.

- Ability to read and interpret construction drawings and specifications.

- Familiarity with submittals, RFIs, and change orders preferred.

- Excellent verbal and written communication skills.

- Strong interpersonal skills.

- Effective time management skills, with a proven ability to manage multiple projects and deadlines in a fast-paced environment.

- Exceptional organizational skills and attention to detail.

- Experience with Microsoft productivity tools preferred but not required.

- Procore experience preferred but not required.

PHYSICAL REQUIREMENTS

- Able to walk active job sites and climb stairs in buildings of up to five stories during site visits.

BENEFITS

- Retirement plan and company match

- Full suite of health benefits

- Philanthropic opportunities and engagement

- Parental and family leave