MUMI Program Coordinator

CLASSIFICATION: Support Staff, FT (37.5 hours/wk) 12-month

DEPARTMENT: Music

FLSA STATUS : Non-Exempt

SUPERVISION RECEIVED: Works under the direction of the Music Department Chair.

SUPERVISION EXERCISED: N/A

POSITION SUMMARY: Manage all day-to-day operations of the Moravian University Music Institute (MUMI). This includes recruitment, registration, and payroll functions. Act as the frontline and provide assistance to the faculty and students of the year-round, community music school (MUMI), as well as to the Music Department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

- Build and maintain strong relationships with external and internal partners to support existing partnerships.

- Serve as a primary point of contact for the Music Department and Music Institute (MUMI) ● Provide detailed information about department and institute programs and activities in person, by phone, mail, and email.

- Receive and assist visitors and guests.

- Assist in orienting new faculty to institute and department procedures.

- Develop and support initiatives to sustain and grow MUMI enrollment.

- Prepare correspondence and lesson forms for community students.

- Distribute institute registration information to Artist Lecturers.

- Prepare the initial community lesson payroll for approximately 40 Artist Lecturers and update payroll bi-weekly as needed

- Maintain records and billing for all Institute activities, including: private lessons, ensembles, MUMI summer programs, and special events

- Collect payments and update financial records for MUMI students

- Maintain a high school database in collaboration with the Outreach Coordinator. ● Maintain faculty, student, and staff mailing lists and related databases.

- Manage and order office supplies for the Department and Institute.

- Maintain the Music Department and Institute mailboxes.

- Assist when the Academic Coordinator is absent.

- Perform other job-related duties as may be assigned by the Music Chair, music faculty, and administrators.

QUALIFICATIONS:

Education & Experience

- Required: High school diploma (or equivalent) and at least three years of related administrative or office experience.

- Preferred: Prior experience working in an academic or higher education environment.

Core Competencies & Skills

- Communication & Interpersonal: Exceptional written and verbal communication skills with a proven ability to collaborate effectively with students, faculty, staff, University and Seminary leadership, and the general public.

- Organization & Detail Orientation: Highly organized with strong attention to detail, capable of managing multiple priorities efficiently.

- Confidentiality: Strict adherence to maintaining high confidentiality regarding office records, institutional affairs, and alumni data.

Technical Proficiency

- Proficient in Microsoft Office Suite and Google Workspace (particularly word processing, spreadsheets, and database applications).

- Basic understanding of database operations and management (experience with FileMaker Pro preferred)

TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.

Moravian University will not sponsor applicants for a U.S. work visa for this position.