About this role
The Document Controller - Fit-Out is responsible for managing and maintaining all project documentation related to data center fit-out works. The role ensures that drawings, RFIs, technical submittals, material approvals, inspection records, method statements, and project correspondence are accurately controlled, tracked, distributed, and archived in compliance with project procedures and document control standards. Key Responsibilities
- Manage document control processes for data center fit-out projects.
- Maintain document, drawing, transmittal, and revision registers.
- Control distribution of drawings, technical documents, and project correspondence.
- Coordinate submissions between clients, consultants, contractors, suppliers, and project teams.
- Track RFIs, material submittals, method statements, technical queries, and approvals.
- Ensure teams use the latest approved drawings and documents.
- Upload and maintain records in EDMS/CDE platforms.
- Monitor document revisions and remove superseded documents from circulation.
- Maintain project records including IFR, IFA, IFC, AFC, and as-built documentation.
- Support QA/QC activities, audits, and project reporting.
- Follow up on pending approvals, responses, and submissions.
- Manage project close-out documentation including O&M manuals, warranties, certificates, and handover records.
Qualification & Experience
- Diploma or Bachelor's degree in Business Administration, Engineering, Construction Management, or a related field.
- Typically 3â7 years of document control experience in construction, fit-out, engineering, or consultancy projects.
- Experience in data center, mission-critical, commercial, or large-scale fit-out projects is preferred.
- Strong understanding of construction and engineering document control procedures.
- Experience using Aconex, Autodesk Construction Cloud/BIM 360, Procore, Asite, SharePoint, or similar document management systems.
- Good working knowledge of MS Office, particularly Excel, Word, and Outlook.