About this role
MISSIONThe Office Coordinator is responsible for ensuring the smooth, efficient, and professional day-to-day operation of our APAC offices by coordinating facilities, services, and administrative support. They act as the primary point of contact for employees, visitors, and vendors, support travel arrangements and onboarding activities, facilitate internal office communications, and work closely with Human Resources, Finance and the Administration Teams in other offices to ensure accurate tracking of invoices, expenses, and service agreements.MAIN ACTIVITIES AND RESPONSIBILITIESCoordinate daily office operations to ensure a smooth and efficient workplaceManage office facilities, meeting rooms, and shared spacesServe as the first point of contact for office-related queries from employees and visitorsCoordinate travel arrangements and bookings in line with company policy, in collaboration with other administration teamsSupport onboarding activities, including workspace setup, access cards, and basic office orientationCoordinate visitor reception and meeting logistics as requiredAssist with internal communications related to office operationsAssist with coordinating weekly team breakfasts and employee birthday celebrationsTrack office-related invoices, service agreements, and expensesSupport internal teams with invoice submission and payment follow-upREQUIRED EDUCATION AND EXPERIENCEA diploma or Degree in Business, Administration, or an equivalent level2–4 years of experience in office coordination or administrative supportExperience supporting daily office operations, facilities, and vendor coordinationExperience in travel arrangements, meeting coordination, and visitor managementExposure to invoice tracking, expense coordination, or finance/admin support is an advantageExperience working in an international corporate environmentExcellent command of English, written and spoken. Other languages are an asset.Open to Malaysian citizens or holders of a valid work authorization in Malaysia only