EXT - Administration and Marketing Service Assistant 1

This is an agency ‑ hired role supporting the marketing for Boehringer Ingelheim Malaysia. The successful candidate will be employed by the agency and assigned to Boehringer Ingelheim Malaysia. This role is not direct employment with Boehringer Ingelheim.

THE POSITION

The Administration and Marketing Services Assistant supports Marketing activities, event planning and organization, and administrative tasks for the Animal Health (AH) team. In this role, you will support the Head of Animal Health and the AH Marketing Team in executing operational plans, coordinating internal and external events, tracking budgets, managing internal processes and administration, maintaining communication platforms, and ensuring smooth execution of marketing initiatives and company events.

If you are detail-oriented and passionate about supporting marketing initiatives, coordinating internal processes, and contributing to a collaborative team environment, we'd love to hear from you.

Tasks & responsibilities

- Supports the AH Marketing Team in the execution of the Operational Plan and in the administrative tasks of the AH department and may be required to provide support to on-site events as appropriate.

- Key areas of responsibility include event management (including the coordination and implementation of internal and external events), budget tracking, Internal Approval forms submission and management, management of contracts and communication platforms.

- Regularly tracking the PO vs Invoices record for Marketing team to ensure spending within budget plan.

- Supporting the Marketing Team in their daily work requirements, such as internal approval forms submission and timeline progress.

- The Marketing Services Assistant is responsible for supporting and coordination of initiated external meetings and conferences including attending event and workshops for Swine, Poultry & Pets which includes:

- Provide supports on preparation of event materials to marketing team.

- Provide supports on logistical arrangements of external events.

- Provide support on internal events such as National Conference, Mid-Year Conference and workshop.

- The Marketing Services Assistant is responsible for providing Marketing Services support, which includes:

- Support the marketing team on internal processes submission.

- Provide support to monitoring progress timeline and budgeting plan.

- Maintaining of communication platforms.

- Assist supervisor for flight and accommodation booking when required.

- Handling Brand reminders (Gimmicks) and inventory record

- When required, to be elected as a committee member to support and collaborate with team members to brainstorm and plan upcoming major company events, which include but are not limited to annual/mid-year conference, ADD etc.

- Contribute creative ideas and suggestions to enhance the overall event experience.

- Assist in coordinating logistics, including venue selection, catering, and entertainment arrangements.

- Attend committee meetings to stay informed about event details, updates, and any changes in plans.

- Support the execution of events on the day-of, ensuring a smooth and enjoyable experience for all attendees.

- Uphold company values and fosters a positive and inclusive atmosphere during events.

- Perform any other related duties as related to the above.

Requirements

- Bachelor’s Degree or Diploma.

- Experience in administration is required, with exposure in marketing preferred.

- Communication (verbal and written) and presentation skills

- Detail-oriented, with strong planning and organizing skills to collaborate with internal/external personnel.

- Stakeholder Engagement Skills

About the Assignment Company

Boehringer Ingelheim Malaysia is the host company for this assignment. In this role, you will support Boehringer Ingelheim’s Marketing activities while being employed by the agency .

Why this assignment?
This role offers the opportunity to work closely with Boehringer Ingelheim teams on meaningful operational initiatives in a fast-paced environment. Please note that this is an agency-hired assignment, and all employment terms and conditions will be managed by the agency .