Finance & Administrative Coordinator

AAA Parking is committed to delivering Excellence at Every Turn — providing best-in-class parking operations and customer experiences across our growing portfolio of managed facilities. With nearly 1,100 employees nationwide, we partner with municipalities, commercial property owners, and hospitality clients to deliver safe, efficient, and service-oriented parking solutions.

We believe that every interaction — from the attendant at the gate to the finance professional ensuring our vendors are paid accurately and on time — is an opportunity to demonstrate our standard of excellence. Joining AAA Parking means joining a team that takes pride in its work and its people.

POSITION SUMMARY

The Gen Admin & Accounts Payable support is responsible for assisting with managing the full-cycle accounts payable process for AAA Parking, ensuring timely and accurate processing of vendor invoices, employee expense reimbursements, and corporate credit card transactions across all managed facilities and corporate operations. This role serves as a key point of contact for vendor relationships and internal stakeholders, requiring a high degree of accuracy, organizational discipline, and customer service orientation. The Finance & Administrative Coordinator works closely with the Controller, Operations, and HR to support compliance with the company's Travel & Business Expense Policy, Corporate Credit Card Program, and Petty Cash procedures. This position is well-suited for a detail-oriented finance professional who thrives in a high-volume, fast-paced environment and is looking to grow within a dynamic, multi-site services organization.

KEY RESPONSIBILITIES

The following responsibilities represent the core functions of this role. Other duties may be assigned as business needs evolve.

- Assist with full-cycle accounts payable including receipt, coding, approval routing, and payment of vendor invoices across all AAA Parking locations and the corporate office.

- Assist with processing employee expense reports in accordance with AAA Parking's Travel & Business Expense Policy, verifying receipts, appropriate GL coding, and proper manager approvals prior to reimbursement.

- Assist with reconciling and auditing corporate credit card statements monthly, ensuring all charges are accompanied by receipts, proper business justification, and authorized approvals; escalate policy exceptions to the Controller.

- Assist with performing three-way matching (purchase order, receipt, and invoice) for applicable transactions and flag discrepancies for resolution.

- Understudying of the full AP cycle

- Respond to vendor inquiries regarding invoice status, payment timing, and account disputes in a professional and timely manner.

- Assist with AR deposit daily

- Salesforce admin support

- Assist in the administration of the petty cash process, reviewing field site reimbursement requests for completeness and compliance.

- Assist in identifying process improvement opportunities within the AP function, including automation through Microsoft 365 tools (ACH roll out).

- Administrative assistance to the receptionist position

- Administrative assistance to HR or other departments as required from time to time.

- Other duties as required.

Qualifications

MINIMUM QUALIFICATIONS

- Education: Associate's degree in Accounting, Finance, or Business Administration required; Bachelor's degree preferred.

- Experience: 2+ years of accounts payable or general accounting experience, preferably in a multi-site or service-industry environment.

- Technical Skills: Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint); experience with accounting or ERP software (e.g., QuickBooks, Sage, NetSuite, or similar).

- Attention to Detail: Demonstrated ability to process high volumes of transactions accurately with minimal errors.

- Communication: Strong written and verbal communication skills; ability to interact professionally with vendors, field managers, and senior leadership.

- Other: Ability to work a standard Monday–Friday schedule with occasional flexibility during month-end and audit periods.

PREFERRED QUALIFICATIONS

- Experience with expense management platforms (e.g., Emburse, Concur, or similar).

- Familiarity with 1099 preparation and annual IRS reporting requirements.

- Experience supporting AP in a company with corporate credit card programs and multi-state payroll or vendor activity.

- Knowledge of basic Power Automate workflows or SharePoint document management is a plus.