Funds Services, Client Administrator

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TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Discover the Role

Funds Services Client Administrator will be responsible for supporting the Administration team in the delivery of all company secretarial, payment processing, onboarding and other administrative tasks within the client services team. You will also safeguard customer relations by ensuring that work is undertaken efficiently and effectively. We welcome applications from professionals with experience in company secretarial services, fund administration, corporate administration, investor services, entity management, private equity, private credit, capital markets, trust administration, or governance-related roles.

Key Responsibilities

- Administer a portfolio of alternative investment fund structures, ensuring accurate and timely delivery of assigned tasks
- Process calls, distributions, payments, foreign exchange, and TT transactions
- Manage transfer and sale of units, shares, and investor interests
- Perform company secretarial activities, including drafting minutes, preparing board packs, and corporate filings
- Support client onboarding and conduct KYC/due diligence reviews
- Prepare payment packs and supporting documentation for authorised signatory approval
- Respond to client and stakeholder queries in a timely and professional manner
- Maintain accurate records, documentation, and statutory filings in line with internal policies and regulatory requirements
- Liaise closely with internal teams and service providers to ensure seamless service delivery
- Review own work for accuracy and keep management informed of deliverable status and any issues

Key Requirements

- Degree or professional qualification in Law, Finance, Accounting, Business Administration, Governance, Compliance, or a related discipline would be advantageous but is not essential where relevant experience can be demonstrated.
- Previous experience in corporate administration, company secretarial services, fund administration, entity management, investor services, capital markets administration, credit administration, trust administration, or an equivalent financial services environment.
- Experience supporting regulated investment structures, corporate entities, special purpose vehicles (SPVs), fund structures, credit platforms, or alternative asset vehicles.
- Working knowledge of entity lifecycle administration, including incorporations, statutory records, regulatory filings, board meetings, corporate actions, transfers, and related governance activities.
- Experience coordinating AML/KYC/CDD onboarding processes, remediation exercises, periodic reviews, and maintaining accurate client and investor records would be an advantage.
- Exposure to capital markets, private credit, private equity, debt structures, securitisation vehicles, alternative investment funds, or similar products would be highly advantageous.
- Knowledge of or previous experience working with Channel Islands structures (Jersey and/or Guernsey) would be considered a strong advantage.
- Excellent verbal and written communication skills, with the ability to adapt communication style to different audiences.
- Effective workload management and ability to meet deadlines in a fast-paced environment.
- Strong client service orientation with the ability to respond professionally and promptly to client and stakeholder requests.
- Proactive approach to problem-solving and continuous learning.
- Strong administrative and organisational skills with a demonstrated ability to follow regulated processes, policies, and compliance requirements.

What’s in it for you?

- An exciting career opportunity in an international company
- Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
- Our South Africa-based employees benefit from a comprehensive package that supports wellbeing, development, and work-life balance
- Hybrid working model
- A career within an ever evolving market

We’re looking forward to getting to know you!