Talent Acquisition Intern

About LuxehouzeLuxehouze is a fast-growing omnichannel luxury marketplace operating across Indonesia and Singapore, serving high-value customers in watches and fashion. We operate in an environment where trust, speed and excellence matter, and where outcomes matter more than activity.We are looking for a Talent Acquisition Intern, who takes responsibility naturally, thinks in outcomes and wants to build, improve, and scale — not just “execute tasks.”What Will Be ChallengingPlease read this carefully - it’s here to help you self-select.Expectations are high and visibleProblems may be ambiguous and fast-movingPriorities can change as the business scalesFeedback is direct and frequentPerformance is measured by results, not intentionsIf you require rigid structure, narrow scope, or close supervision to perform well, this environment may not be a good fit.Responsibilities:1. End-to-End Recruitment for Internship & Freelance PositionsManage assigned Internship and Freelance vacancies from opening confirmation through candidate selection and offer-stage coordination, following the TA workflow and agreed timelines.Support job description finalization, job advertisement preparation and posting across approved recruitment channels, campus platforms and relevant talent communities.Source candidates through job portals, LinkedIn, campus networks, referrals and the candidate database; conduct initial CV screening against agreed job requirements.Conduct initial candidate communication, coordinate screening and maintain pipeline progress; provide regular updates to the assigned TA PIC.Coordinate candidate progression, collect interview feedback and follow up on pending decisions.2. Interview & Meeting SchedulingCoordinate HR interviews, User Interviews, presentations, assessments and other recruitment-related meetings.Confirm candidate and interviewer availability; prepare calendar invitations and ensure meeting links, locations, schedules and instructions are accurate.Send interview confirmations, reminders, schedule changes and follow-up communications in a timely and professional manner.Identify scheduling conflicts and escalate repeated rescheduling or delays to the assigned TA PIC.3. Candidate Reference ChecksConduct reference checks for selected candidates using the approved questionnaire, communication standards and reference-checking procedure.Coordinate calls or written feedback with candidate-nominated referees, subject to candidate consent and TA authorization.Document feedback objectively, maintain confidentiality and promptly escalate material concerns or inconsistent information to the assigned TA PIC.4. Recruitment Administration & ATS ManagementMaintain accurate candidate profiles, recruitment stages, interview notes and vacancy information in Teamtailor or other designated systems.Update recruitment trackers, interview schedules, candidate status and follow-up records to support reliable reporting and pipeline visibility.Prepare and organize recruitment documents, candidate assessments, reference-check records and supporting files.Handle candidate data carefully and in accordance with internal data privacy and retention procedures.5. Candidate Experience & Stakeholder CommunicationProvide candidates with clear, courteous and timely information about recruitment stages, interview arrangements, required documents and next steps.Coordinate with Hiring Managers, interviewers and internal stakeholders to obtain availability, feedback and recruitment-related information.Maintain professional communication and escalate candidate concerns, delays or sensitive matters to the assigned TA PIC.6. TA Projects & Ad-hoc SupportSupport recruitment reporting, talent pool maintenance, campus hiring, employer branding initiatives and recruitment events when required.Assist with process documentation, recruitment templates, SOP updates and continuous improvement initiatives.Perform other recruitment-related administrative and operational tasks assigned by the TA Lead or HR team.Requirement & Qualifications:Currently pursuing or recently graduated with a degree in Psychology, Human Resources, Management, Business Administration or a related field.Prior internship, campus organization or project experience involving recruitment, HR administration, event coordination or customer service is preferred.Familiarity with LinkedIn, job portals, applicant tracking systems (ATS) or recruitment trackers.Strong written and verbal communication skills in Bahasa Indonesia; working proficiency in English is an advantage.Good organizational skills, attention to detail and ability to manage multiple tasks and schedules.Comfortable using Google Workspace or Microsoft Office (Gmail / Outlook, Calendar, Sheets / Excel and Docs / Word).Able to handle confidential candidate and employee information with discretion and professionalism.Proactive, responsive, dependable and willing to learn in a fast-paced recruitment environment.