About this role
What you’ll do
Timekeeping:
- Follow up and track employees' working hours, daily timekeeping, and annual leave applications, ensuring accurate and timely salary calculations.
- Manage the monthly working schedule and verify it monthly.
- Check and verify the daily timekeeping database, upload consolidated files to the C&B shared folders.
- Manage and cross-check detailed lists of overtime working hours.
- Send and cross-check actual working days, additional shifts, and annual leave with employees.
PIT (Personal Income Tax)
- Collect documents for opening new PIT accounts and registering dependents.
- Coordinate yearly PIT reports and settlements.
- Create a database of income files and prepare documents for PIT deductions.
- Collect authorized permission for PIT settlement and track document files.
- Prepare income confirmation documents and PIT deduction's book of invoice.
- Print PIT settlement authorized permission and distribute documents to employees.
Labor Contracts and Appendix:
- Track and follow up on labor contracts, including first sign, renewals, and appendix signing.
- Notify departments of employees whose contracts are expiring and provide evaluation forms.
- Collect evaluation forms, scan, and upload files to the C&B shared folders.
- Cross-check labor contracts before distributing them to employees.
- Prepare employment termination documents and appendix of settlement if necessary.
Employee Administrative Management
- Manage consolidation payments such as SHUI (Social Health Insurance) and uniforms.
- Print termination decisions and settlements, submit them for approval and company stamp.
- Receive and store paper documents related to termination and settlement.
- Receive and deliver forms and documents to HR, uploading scanned files to the shared services team.
- Support document delivery to employees for signing termination and settlement forms.
Insurance
- Collaborate with the main technical HR teams to verify and cross-check changes in social insurance, medical insurance, and unemployment insurance.
- Offer guidance and advise employees on relevant insurance policies and procedures.
- Compare insurance schemes and programs.
- Perform the closing for the social insurance book.
- Update changes in PVI insurance and distribute PVI insurance cards to employees.
- Act as the key contact for benefits schemes and consulting.
Reports: Prepare monthly/periodic internal payroll reports, cost reports, PIT reports, and other statutory reports for relevant authorities.
Other Responsibilities
- Support HR Manager in developing and implementing C&B policies, reward and recognition programs, loyalty schemes, healthcare packages, disciplinary actions, etc.
- Assist HR Managers in implementing team projects and initiatives, including salary surveys, annual salary reviews, performance evaluations, promotion programs, etc.
Others: Ad-hocs tasks/ works assigned by Line Manager.
What we seek
- Hardworking, flexible & organized skills,
- Reliable, Independent, Considerate & Self-motivated personality.
- Proactiveness and ability to handle potential people issues.
- Strong communicator with the ability to be responsive and share feedback to employees when needed.
- True warrior with hands-on experience and willing to create new milestones with our People Operations Team.
- Ability to work independently and work as a team in some HR new initiatives' projects.
- Excellent attention to detail, reliable and well organized
- Ability to exercise discretion at all times is essential
- Very energetic and passionate to engage everyone into company activities;
What you’ll need
- University graduate in any related fields
- At least 2 years of experience working in Human Resources, C&B…, preferably in a logistics/e-commerce fulfillment environment
- Good knowledge of labor law, PIT, SHUI practices and other related regulations
- Expert user of MS Office (Word, Excel)
- Good at communication, numerical reasoning & logical thinking
- Careful, result-oriented. Calm under pressure.
- High ability to work well under high pressure in meeting targets & deadlines