About this role
Purchasing Assistant / Logistics Coordinator
Location: Proximity to Woodbury, NY (100% In-Office / On-Site)
Schedule: Monday – Friday (6:00 AM – 3:00 PM) + Every Other Saturday (7:00 AM – 10:00 AM)
Position Type: Full-Time / Direct Hire
Industry: Distribution & Wholesale Procurement
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Position Summary
Working directly alongside the Head Buyer, the Purchasing Assistant plays a pivotal role in sourcing, negotiating vendor pricing, coordinating international air freight/cargo logistics, and managing cooler inventory. This role requires an early riser who thrives in a fast-moving wholesale/perishable environment, possesses exceptional detail orientation, and is comfortable conducting daily quality checks in the warehouse.
Key Responsibilities
Procurement & Vendor Negotiation: Assist the Head Buyer with daily purchasing. Negotiate pricing, product availability, substitutions, and freight rates with global suppliers.
Import & Freight Logistics: Coordinate incoming shipments with farms, customs brokers, and air cargo agencies. Track live shipments to ensure timely airport arrival, and reconcile airway bills, shipping manifests, and vendor invoices.
Inventory Control & Quality Assurance: Walk the warehouse and coolers daily to inspect floral freshness, grades, and product quality. Manage product rotation to minimize shrinkage and allocate inventory to active sales orders.
Order Processing & Administration: Enter purchase orders into specialized software, compile weekly sales orders, create customer price lists, and process daily invoices.
Qualifications & Requirements
Experience: 1–3+ years in purchasing, procurement, or import logistics (experience with perishables, produce, or wholesale distribution is a major plus).
Early Morning Schedule: Ability to work a 6:00 AM – 3:00 PM shift Monday–Friday, plus rotating Saturday mornings (7:00 AM – 10:00 AM).
Language Skills: Bilingual English/Spanish is required to communicate effectively with international vendors and warehouse personnel.
Technical Proficiency: Proficient in Microsoft Excel and Word; quick to learn specialized floral ERP/purchasing software.
Key Skills: Strong negotiation ability, sharp attention to detail, and the ability to multitask in a fast-paced environment.
Compensation / Pay Rate (Up to): $55,000.00 - $70,000.00