Recruiting Coordinator

Job Title: Recruiting Coordinator Job Description
The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an excellent candidate experience. This role serves as an integral partner in managing recruiting processes, coordinating interviews, and building strong relationships with candidates and internal stakeholders. The position offers an opportunity to broaden recruiting operations experience and contribute to building a high-performing organization of talented individuals.
Responsibilities
- Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
- Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and current information.
- Confirm new hires in the recruiting systems and support smooth transitions from candidate to employee.
- Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
- Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
- Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.
- Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency.
- Assist with the coordination and execution of additional recruiting activities and projects as needed.
- Partner effectively with internal and external stakeholders while representing the recruiting organization professionally to all candidates.
Essential Skills
- At least 1 year of recruiting coordinator or coordination experience.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Bachelors degree.
- Experience scheduling interviews and meetings in a professional environment.
- Experience coordinating multiple tasks and stakeholders simultaneously.
- Strong administrative skills, including organization and documentation.
- Effective written and verbal communication skills.
- Experience working with applicant tracking systems (ATS).
- High attention to detail and accuracy in data entry and scheduling.
- Customer service mindset with a focus on supporting candidates and hiring teams.
Additional Skills & Qualifications
- Demonstrated superb customer focus and commitment to delivering a positive candidate experience.
- Strong organizational skills with the ability to manage competing priorities.
- Excellent oral and written communication skills for interacting with candidates and internal stakeholders.
- Ability to work effectively in a fast-paced, quickly changing environment.
- Proven ability to shift priorities and adapt to changing business needs on short notice.
- Experience coordinating across multiple teams or departments is a plus.
Work Environment
This role is 100% onsite in Seattle and operates within a fast-paced, high-volume recruiting organization. The Recruiting Coordinator collaborates closely with recruiters, hiring teams, and candidates while working primarily in an office-based setting. The environment requires frequent use of computers, applicant tracking systems, and productivity tools such as Microsoft Word, Excel, and PowerPoint. The role involves regular interaction via phone, email, and in-person meetings, with a focus on responsiveness and professionalism throughout the workday.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.