About this role
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Job Purpose
Manage, organize, and control the flow of documents such as handling, updating, storage, and disposal; ensuring that all documents are safely and securely stored. Prepare reports, archive documents, and ensure seamless access across departments.
Functional Responsibilities
Document Management:
- Organize, store, retrieve, and distribute documents efficiently.
- Ensure documents are labeled, filed, and archived per company standards.
- Monitor revisions and remove obsolete versions.
Communication and Collaboration:
- Facilitate communication between departments for smooth document exchange.
- Coordinate with project teams to meet deadlines and deliver documents on time.
- Support and train staff on document management systems.
Compliance and Regulatory Affairs:
- Stay updated on industry regulations related to document management.
- Ensure documents meet legal and regulatory requirements.
- Assist with documentation for audits and inspections.
System Maintenance and Improvement:
- Monitor document management system performance and suggest improvements.
- Troubleshoot software issues and provide solutions.
- Develop best practices for document control to improve efficiency.
Risk Management:
- Identify document management risks and implement mitigation strategies.
- Establish backup and recovery procedures to protect documents.
- Collaborate with IT to ensure document security protocols are followed.
General Responsibilities
HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers and show openness to directions and feedback.
Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.
Problem-Solving:
- Assist to solve any related issues arise and escalate any complex operational problems.
Quality:
- Follow quality requirements and specifications for services, processes, or related activities.
Business Process:
- Execute and comply related tasks as per defined policies, procedures, and work instructions
Health, Safety, and Environment:
- Adhere to all Safety procedures and regulations.
Qualification
Diploma in Business Administration
## Experience
Fresher - 0-2 years
## Skills
Document Filing Document Management Document Preparation Confidentiality Ad Hoc Reporting