Payroll Specialist

Job Title: Payroll Specialist Job Description
The Payroll Specialist manages and processes end-to-end payroll for a large employee population across multiple provinces. This role ensures accurate and timely payroll processing, maintains compliance with provincial payroll legislation and internal policies, and supports a high-volume, deadline-driven payroll environment. The successful candidate brings hands-on experience with multi-provincial payroll and demonstrates strong attention to detail, accuracy, and collaboration with HR and Finance teams.
Responsibilities
- Process end-to-end payroll for more than 300 employees on a regular cycle.
- Administer multi-provincial payroll, including British Columbia and Alberta, in compliance with applicable legislation.
- Ensure payroll accuracy for all earnings, deductions, benefits, and taxes.
- Maintain, update, and audit employee payroll records to ensure data integrity.
- Support payroll reconciliations and investigate, identify, and resolve payroll discrepancies.
- Ensure ongoing compliance with provincial payroll legislation and internal company policies.
- Respond to employee payroll inquiries in a timely, professional, and customer-focused manner.
- Collaborate closely with HR and Finance teams to support payroll-related processes and reporting.
- Assist with year-end payroll activities, including preparation and support for T4s and related documentation, as needed.
Essential Skills
- At least 2 years of dedicated payroll experience in a professional environment.
- Proven experience processing payroll for 300 or more employees in a high-volume setting.
- Hands-on experience with Alberta payroll administration; experience with British Columbia payroll is preferred.
- Strong knowledge of payroll legislation and compliance requirements across applicable provinces.
- High level of attention to detail and accuracy when working in a deadline-driven environment.
- Solid understanding of end-to-end payroll processes, including earnings, deductions, benefits, and taxes.
- Ability to manage confidential information with discretion and professionalism.
- Strong communication skills to respond effectively to employee payroll inquiries.
- Ability to work collaboratively with HR and Finance teams to support integrated payroll processes.
Additional Skills & Qualifications
- Experience using Vista payroll or HRIS software.
- Payroll Compliance Practitioner (PCP) designation or active progress toward obtaining the certification.
- Experience supporting year-end payroll activities, including T4 preparation and reconciliation.
- Comfort working in a permanent, on-site role within a structured payroll team.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Proficiency with standard office productivity tools for data entry, reporting, and documentation.
Work Environment
This is an on-site, permanent position within a structured payroll team environment. The Payroll Specialist works closely with HR and Finance colleagues in a professional office setting, using payroll systems such as Vista along with standard office software. The role involves managing high-volume, multi-provincial payroll in a deadline-driven atmosphere, requiring consistent attention to detail, accuracy, and collaboration. The work environment supports clear communication, teamwork, and a focus on compliance and service to employees.
Job Type & Location
This is a Contract position based out of Calgary, AB.
Pay and Benefits
The pay range for this position is $24.03 - $28.84/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à [email protected] pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco:
Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA):
Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.