Executive Household Manager

Executive Household Manager

Job Title: Executive Household Manager
Location: Brooklyn, NY | 11231
Employment Type: Full-Time | 40 hours per week
Schedule: Monday–Friday, with flexibility for occasional weekend needs

Compensation: $42–50/hour, based on experience
Start Date: ASAP

Requirements

- Significant professional household management, executive personal assistant, estate management, or comparable private-service experience
- Prior experience supporting a fast-paced principal, executive, founder, or similarly demanding professional environment strongly preferred
- Brooklyn/NYC-based with a strong understanding of the pace, logistics, and resources of city living
- Exceptional organizational skills and attention to detail
- High level of discretion and professionalism; NDA required
- Highly tech-savvy and comfortable managing digital calendars, lists, documents, and household systems
- Ability to maintain a smoke-free and fragrance-free environment
- CPR and First Aid certification preferred
- Ability to comfortably navigate a multi-story townhouse
- Must be authorized to work in the United States

About Our Family

We are a warm, dynamic Brooklyn family of seven with five children, ages 1 to 10, entering an exciting new chapter as we transition into a larger multi-story townhouse. Our children attend French immersion schools, and we have an established household team including au pair support, babysitters, regular housekeeping, and private chef services.

Amid busy careers, professional travel, school, extracurricular activities, and full social calendars, we're at a stage where we want to create more simplicity, presence, and meaningful time together. We're seeking an exceptional Executive Household Manager who can reduce the day-to-day mental load, bring thoughtful structure to the many moving pieces, and work seamlessly alongside our existing team.

We also deeply value privacy. The right person understands how to provide high-touch support with a light footprint — observant, proactive, and precise while knowing when to step in and when to give the family space. We want someone whose presence makes life feel easier, calmer, and more organized.

Who You Are / What We're Looking For

You are a seasoned household professional who brings calm, precision, and sound judgment to a fast-moving home. You anticipate what comes next, close loops, and take genuine ownership rather than waiting for a list of instructions.

You have exceptional emotional intelligence and know how to read a room. You're warm and gracious while understanding that the best private-service professionals often work quietly behind the scenes. You learn a principal's preferences, respect established systems, and confidently manage your responsibilities without adding unnecessary noise or complexity.

Key qualities we're looking for:

- Executive-level professionalism, discretion, and judgment
- Exceptionally organized, detail-oriented, and precise
- High agency with the ability to anticipate needs and operate independently
- High EQ and an intuitive ability to read the room
- Calm and solutions-oriented under pressure
- Reliable with exceptional follow-through and accountability
- Systems-minded, efficient, and resourceful
- Able to provide high-touch support with a light footprint
- Warm and comfortable around children while maintaining professional boundaries
- Collaborative with existing household staff and vendors
- Adaptable and comfortable shifting priorities
- Receptive to direction and attentive to a principal's preferences
- Deeply respectful of family privacy
- Interested in becoming a trusted, long-term partner to the household

Key Responsibilities

Executive Household Management & Organization

- Take ownership of day-to-day household operations and recurring priorities
- Learn the family's preferences and create sustainable systems around how they live
- Maintain organization across a large, multi-level home
- Coordinate household resets between housekeeping visits
- Manage seasonal clothing, décor, and bedding transitions
- Oversee children's clothing, hand-me-downs, labeling, and seasonal sizing
- Coordinate decluttering and donations
- Manage holiday, guest, and event preparation
- Own packing and unpacking systems for family travel
- Identify and resolve household needs with minimal principal involvement

Household Team & Vendor Coordination

- Work collaboratively with au pairs, babysitters, housekeepers, chef, and other household professionals
- Maintain clear responsibilities and communication across the household team
- Coordinate cleaners, repair professionals, contractors, and vendors
- Develop a trusted network of Brooklyn/NYC household resources
- Coordinate handyman support and household repairs
- Research vendors, obtain quotes, schedule services, and follow through to completion
- Monitor household maintenance needs and proactively address issues

Inventory & Errands

- Learn household consumption patterns and maintain appropriate inventory
- Restock pantry, refrigerator, toiletries, and household essentials
- Maintain supply lists and ordering systems
- Coordinate grocery orders and shopping as needed
- Manage household orders and subscriptions
- Handle returns, exchanges, dry cleaning, gifts, donations, and other local errands

Administrative & Personal Assistant Support

- Maintain household and family calendars using Google Calendar
- Schedule medical, dental, pharmacy, grooming, children's activities, and other appointments
- Make calls and handle administrative follow-up on behalf of the family
- Track deadlines, reservations, birthdays, events, and recurring needs
- Coordinate parties, gifts, celebrations, and family events
- Maintain organized household documents and information
- Create clear systems for recurring responsibilities and proactively close loops

Family Support & Back-Up Child Assistance

- Work warmly and professionally around five children while respecting the family's established childcare structure
- Step in for occasional school or activity pickups/drop-offs when regular coverage is unavailable
- Provide light supervision or back-up childcare as needed
- Assist with backpacks, clothing, and child-related logistics
- Partner effectively with the family's au pairs and babysitting support rather than serving as the primary childcare provider

Laundry, Wardrobe & Linen Management

- Oversee family laundry needs in coordination with existing household support
- Wash, fold, organize, and properly store clothing as needed
- Manage delicate garments, ironing, steaming, and specialty care
- Coordinate dry cleaning
- Maintain linen rotation and organized laundry areas
- Manage seasonal wardrobes and children's hand-me-down systems
- Ensure clothing and essentials are ready for travel and seasonal transitions

Meal & Kitchen Support

- Coordinate with the family's private chef and established food routines
- Maintain awareness of pantry, refrigerator, and grocery needs
- Coordinate grocery orders and deliveries
- Maintain an organized, well-stocked kitchen
- Provide continuity around food needs as household support evolves

Pet Care

- Coordinate care for the family's 12-pound Shih Tzu
- Schedule veterinary and grooming appointments
- Maintain pet supplies and coordinate dog-walking support
- Provide occasional back-up feeding or walking as needed

Home Transition & Special Projects

- Support the family's move from their current Brooklyn apartment into a larger multi-story townhouse
- Assist with move planning, organization, unpacking, and household setup
- Establish thoughtful systems for storage, closets, children's belongings, and inventory
- Coordinate move-related vendors and household projects
- Take ownership of organizational projects as needs evolve

What Success Looks Like

You become a trusted operational partner who understands the family's preferences, anticipates needs, and takes ownership without waiting to be asked. The details are handled, loose ends are closed, and the principals spend less time managing the mechanics of home life. Most importantly, the household feels calmer, lighter, and well supported by your contribution.

How to Apply

Please submit an updated resume highlighting your experience supporting private households, executives, founders, or other fast-paced principals.

In your application, we'd also love to hear briefly about your approach to household management: how you learn a principal's preferences, create effective systems, anticipate needs, and provide exceptional support while maintaining discretion and professional boundaries.

Please include three professional references with current contact information.

Finalists will be required to complete a background check and sign the family's confidentiality/NDA agreement.

When you apply with Sage Haus, you'll also be added to our candidate community email list where we occasionally share career opportunities, hiring updates, and household management resources. You may unsubscribe at any time.