Accounts Payable Specialist

Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for supporting the full-cycle accounts payable process, ensuring invoices are accurately processed, approved, and paid in a timely manner. This role requires strong attention to detail, organizational skills, and the ability to manage a high volume of transactions while maintaining positive vendor relationships.

Key Responsibilities

- Manage and monitor the Accounts Payable inbox, ensuring timely review and distribution of incoming invoices.
- Route invoices to appropriate stakeholders for approval and follow up on outstanding approvals as needed.
- Prepare approved invoices for payment processing and create payment batches according to established schedules.
- Execute weekly check runs and assist with payment processing activities.
- Generate check run reports, payment summaries, and AP analytics for management review.
- Reconcile vendor statements to ensure all invoices are received, recorded, and paid accurately.
- Communicate with vendors to obtain missing invoices, W-9 forms, certificates of insurance (COIs), and other required documentation.
- Download and organize invoices from vendor portals and websites.
- Track recurring expenses and ensure bi-weekly, monthly, quarterly, and annual invoices are processed on time.
- Maintain accurate vendor records and support continuous improvement of AP processes.
- Assist with month-end close activities and audit requests as needed.

Required Qualifications

- 1+ year of Accounts Payable experience preferred; recent graduates with a Bachelor's degree in Accounting, Finance, Business, or a related field are encouraged to apply.
- Basic proficiency in Microsoft Excel, including sorting, filtering, and simple formulas.
- Experience processing a high volume of invoices (200+ invoices per week preferred).
- Comfortable working with manual processes and detailed administrative tasks.
- Strong attention to detail, organizational skills, and ability to meet deadlines.
- Excellent verbal and written communication skills.

Preferred Qualifications

- Experience with ERP systems such as Workday, Lawson, SAP, Oracle, or similar accounting software.
- Understanding of three-way matching and invoice reconciliation processes.
- Exposure to vendor maintenance and payment processing procedures.

Key Skills

- Accounts Payable
- Invoice Processing
- Three-Way Matching
- Vendor Management
- Invoice Reconciliation
- Data Entry
- Microsoft Excel
- Microsoft Office Suite
- Accounting Operations
- Payment Processing
- Workday (Preferred)
- Lawson (Preferred)

Job Type & Location This is a Contract to Hire position based out of Bethesda, MD.
Pay and Benefits
The pay range for this position is $20.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bethesda,MD.
Application Deadline
This position is anticipated to close on Oct 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.