About this role
Accounts Payable Specialist
Location: Menands, NY Schedule: Monday-Friday | 8:00 AM - 4:30 PM Work Environment: Onsite | Business Casual
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We are seeking a detail-oriented Accounts Payable Specialist to join a growing finance team supporting one of the largest healthcare systems in the region. This role is responsible for ensuring the accurate and timely processing of accounts payable transactions, including vendor invoices, reimbursements, refunds, credits, and related financial activities.
The ideal candidate will bring strong accounts payable experience, exceptional attention to detail, and the ability to work within a high-volume environment while maintaining compliance with financial policies and procedures. This position offers excellent long-term growth potential within a large and evolving organization.
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Key Responsibilities
Accounts Payable Processing
- Process invoices, reimbursements, refunds, credits, and other accounts payable transactions accurately and within established deadlines.
- Review and verify invoices to ensure proper documentation, approvals, coding, and compliance with company policies.
- Monitor payment schedules and ensure invoices are processed according to payment terms, rebate opportunities, and discount programs.
- Identify and resolve payment discrepancies, exceptions, and processing issues in a timely manner.
Vendor & Customer Support
- Serve as a primary point of contact for vendors regarding invoice status, payment inquiries, and account-related questions.
- Maintain positive and professional relationships with suppliers and internal stakeholders.
- Assist departments and employees with questions regarding invoice processing, reimbursements, and payment procedures.
ERP & Financial Systems Management
- Utilize ERP and accounting software to process invoices and maintain accurate financial records.
- Ensure supplier information is accurate and payments are issued to the appropriate vendor, location, and payment method.
- Maintain records for invoices requiring additional review or unable to be processed through the ERP system.
Compliance & Documentation
- Ensure compliance with all financial policies, procedures, and regulatory requirements.
- Maintain organized and accurate documentation supporting all accounts payable transactions.
- Assist with audit requests and provide supporting documentation when necessary.
Month-End & Year-End Support
- Assist with month-end and year-end financial activities.
- Support preparation and processing of 1099 reporting requirements.
- Help identify and resolve outstanding balances, credits, and unclaimed funds.
Cross-Functional Collaboration
- Work closely with Finance, Treasury, Supply Chain, and other departments to support organizational objectives.
- Partner with internal teams to improve processes, resolve issues, and enhance service levels.
- Contribute to a collaborative team environment focused on accuracy, efficiency, and customer service.
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Required Qualifications
- Associate's degree in Accounting, Finance, Business, or a related field.
- Minimum of 2 years of Accounts Payable experience.
- Experience processing vendor invoices, payments, reimbursements, refunds, and credits.
- Experience with ERP systems and accounting software.
- Strong understanding of accounts payable processes and financial controls.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Strong data entry skills with a high degree of accuracy.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
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Preferred Qualifications
- Experience in healthcare, hospital, or large multi-entity organizations.
- Familiarity with 1099 reporting and year-end accounting activities.
- Experience processing high volumes of invoices.
- Understanding of vendor maintenance and supplier management processes.
- Knowledge of rebate programs, payment discounts, and payment term management.
- Experience supporting audits and compliance initiatives.
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Top Skills
- Accounts Payable
- Invoice Processing
- ERP Systems
- Accounting Software
- Vendor Relations
- Microsoft Excel
- Financial Recordkeeping
- Data Entry
- Reconciliations
- Customer Service
- Compliance & Documentation
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Work Environment
- Full-time onsite position located in Menands, NY.
- Monday-Friday schedule from 8:00 AM to 4:30 PM with a 30-minute lunch break.
- Professional business casual environment.
- Collaborative Accounts Payable team consisting of 15+ professionals.
- Daily interaction with Finance, Treasury, Supply Chain, and operational departments.
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Why Consider This Opportunity?
- Opportunity to join the largest healthcare system in the region.
- Strong potential for long-term employment and career growth.
- Collaborative team environment with extensive support and training.
- Exposure to a large-scale, complex financial operation.
- Chance to build experience within a highly respected healthcare organization.
Job Type & Location This is a Contract to Hire position based out of Menands, NY.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Menands,NY.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.