About this role
1. SUMMARY
This role also involves receipt and processing of returns from the trade and ensuring items are placed in their respective area in a timely manner. This person shall also work with the JADEP programme ensuring all JADEP related transactions are processed in a timely manner.
2. KEY RESPONSIBILITIES
1) JADEP Programme
Ø Pick JADEP invoices within 24 hours of billing.
Ø The following responsibilities will be yours if and when the pharmacy assistant is absent from work:
o Receive weekly purchase orders from NHF and ensure that orders are invoiced said day of receipt.
o Check and sign invoices ensuring that items and quantities are invoiced as ordered.
o Pack JADEP invoices within 24 hours of billing.
o Under supervision of the regulatory pharmacist, he/she will prepare signed returned slips from pharmacies to the NHF for payment twice weekly.
o Under supervision of the regulatory pharmacist, he/she will keep accurate records of all P.O.s received and relevant invoices (PODs) submitted to the NHF.
o Prepare credits notes where necessary.
o Relate queries/ discrepancies regarding JADEP invoices to the regulatory pharmacist and assist with resolving discrepancies.
2) Inventory
Ø Ensure goods returned from the trade are sorted properly i.e. salable items are returned to stock and bad goods are placed in appropriate areas within 48 hours of receipt.
Ø Check S2K reports / log to ensure saleable inventory is not returned to shelf before credit note is printed
Ø After checking S2K reports and logs a copy of the checked report should be given to the Inventory manager
Ø Log temporary credit notes
3) Participate in our quarterly stock counts
4) To maintain good work habits with adherence to the working policies of the company
5) To perform other activities as may be determined from time to tim