Member Events Manager - AETHOS Lisbon

Role Description

- Pre-Opening & Launch Programme: Support the events programme before and after the June 2027 opening of Aethos Lisbon, helping deliver opening events, launch moments, and ongoing seasonal programming for both the hotel and the club.

- Strategy & Delivery: Carry out the events strategy agreed with the Membership Director, managing day-to-day planning and execution while keeping every event on schedule and within budget.

- Calendar Management: Develop and maintain the comprehensive events calendar, creating a balanced mix of member gatherings, guest experiences, and partner activations.

- Creative Atmosphere & Design: Follow the creative direction set by the Membership Director, ensuring each event is cohesive in atmosphere, design, and service, and true to the spirit of Aethos.

- Supplier & Talent Coordination: Coordinate suppliers, performers, hosts, and creative partners, managing briefs, contracts, production timelines, and logistics.

- Financial Management: Manage event budgets, rigorously tracking spend against forecasts and reporting results to the Membership Director.

- On-Site Event Leadership: Lead on-site event execution, collaborating closely with hospitality, F&B, and operations teams to maintain exceptional service standards from setup to close.

- Guest Lists & VIP Access: Work alongside the membership team on guest lists and door flow for major on-site and off-site events, ensuring members and VIPs receive priority access and a warm welcome.

- Marketing Collaboration: Partner with the marketing team on invitations, event communications, promotion, and content capture so that each gathering is clearly shared across our channels.

- Partnerships & Activations: Support brand partnerships and external cultural collaborations by co-planning and executing joint activations.

- Compliance & Safety: Oversee event compliance, including licensing, health and safety, security, and accessibility, adhering strictly to house policies.

- Data, Feedback & Reporting: Track attendance, feedback, and performance metrics, preparing post-event reports and actionable recommendations so each activation informs the next.

- Documentation & Operations: Maintain detailed production run sheets, technical riders, vendor files, and budget records.

- Talent Scouting & Networking: Attend events, gallery openings, and cultural gatherings across Lisbon’s creative scene to discover fresh talent, performers, speakers, and suppliers.

- House Hosting & Floor Presence: Maintain a visible presence on property and act as a warm, confident host during events.

- Cross-Department Collaboration: Work seamlessly with membership, marketing, operations, and F&B teams to deliver a cohesive experience for members and guests alike.

Candidate Profile

- Experience: Proven track record in event production and management within luxury lifestyle hospitality, private members’ clubs, premium cultural spaces, or high-end creative agencies.

- Production & Logistical Skills: Strong operational background in managing event budgets, vendor contracts, run sheets, technical riders, licensing, and floor logistics.

- Creative & Aesthetic Sensibility: Keen visual and spatial eye, with an understanding of atmosphere, lighting, sound, pacing, and styling.

- Presence & Hospitality: Calm, composed under pressure, and personable, with a natural flair for hosting and building rapport with members, artists, and VIPs.

- Network: Well-connected with Lisbon’s creative scene, local artists, musicians, speakers, and cultural suppliers.

- Languages: Professional fluency in English and Portuguese is required.

- Work Style:Highly structured, solution-oriented, hands-on, and comfortable working flexible hours, including evenings and weekends during major events.

What We Offer

- Stability: Full-time employment contract.

- Remuneration: Competitive salary package commensurate with role and experience.

- Environment: Integration into the founding pre-opening team of a flagship urban property within a growing international boutique brand.

- Development: Opportunities for continuous training, creative autonomy, and career growth across the Aethos Group.