Assistant Project Manager (Commercial Construction)

Job Title: Assistant Project Manager (Commercial Construction)

Location: Garden City, NY Area

Position Type: Full-Time | In-Person

Compensation: $85,000 – $95,000 per year + Performance Bonuses + 401(k) with 4% Match + Health Insurance & Paid Time Off

Company Overview

We are partnering with a premier, established commercial general contractor headquartered in the Garden City area. Specializing in high-end commercial renovations, retail fit-outs, occupied business remodels, and ground-up builds across the New York tri-state area, this respected firm is known for its exceptional project execution, strong client relationships, and collaborative workplace culture.

Position Summary

We are seeking a proactive, highly organized Assistant Project Manager (APM) to work on-site at the Garden City office, directly supporting Senior Project Managers in executing commercial construction projects from pre-construction through closeout. The ideal candidate will possess strong blueprint reading skills, hands-on experience tracking submittals and change orders, and familiarity with industry software like Procore . This role serves as a vital bridge between office management, field superintendents, subcontractors, and clients.

Key Responsibilities

Project Setup & Field Support:

Assist Project Managers in creating project master schedules and monitoring 3-week lookahead schedules provided by field superintendents.

Assemble comprehensive site start-up packages for field superintendents (site books, drawings, safety logs).

Ensure superintendents and subcontractors continuously work off the latest revised drawing sets.

Coordinate site logistics, including dumpster deliveries, porta-potty rentals, and site utility setup.

Subcontractor & Material Management:

Issue bid award notifications and compile subcontractor scope packages as directed by the PM.

Track subcontractor compliance, ensuring all Certificates of Insurance (COIs) and required forms are submitted prior to site mobilization.

Review drawings, prepare material take-offs, and schedule material deliveries to the job site (e.g., lighting packages, tile, specialty fixtures, finishes).

Log, track, and process subcontractor submittals and RFIs, routing them to clients and design teams for approval.

Budget, Change Orders & Client Reporting:

Review subcontractor change orders, coordinate reviews with the PM, and update job folder budgets upon client release.

Facilitate weekly project update calls with clients, Architects of Record (AOR), and Engineers of Record (EOR).

Compile weekly client progress packages, including progress photos, updated schedules, submittal/RFI logs, and 3-week lookaheads.

Manage project closeout documentation, collecting warranties, as-builts, O&M manuals, and sign-offs from subcontractors per the project schedule.

Qualifications & Requirements

Experience: 2+ years of experience as an Assistant Project Manager or Project Coordinator in commercial construction (fit-outs, retail remodels, or ground-up construction).

Technical Software Proficiency: Strong working knowledge of Procore is a major plus. Proficiency in MS Office (Excel, Word, PowerPoint) and construction management tools (e.g., MS Project, PlanGrid, Raken, Timberline).

Plans & Take-Offs: Proven ability to read construction drawings, interpret specifications, and execute material take-offs.

Communication: Outstanding written and verbal communication skills; comfortable interacting daily with site superintendents, trade partners, and clients.

Location & Work Style: Must be able to report daily to the Garden City, NY office in an in-person, full-time capacity.

Compensation / Pay Rate (Up to): $85,000.00 - $95,000.00