Project Coordinator

Overview of Responsibilities

The Project Coordinator is a hands-on, detail-oriented professional responsible for supporting the planning, execution, and financial tracking of Club infrastructure, marine, and facility capital improvement projects. The role bridges technical design and construction coordination with day-to-day administrative project controls. The Project Coordinator will support project accounting, procurement tracking, document control, reporting, and communication while maintaining a high level of accuracy and organization across multiple projects.

Duties and Responsibilities:

Technical & Design Support

- Use design software such as AutoCAD to produce conceptual drawings and sketches when necessary.

- Utilize Bluebeam Revu for collaborative design reviews, estimating takeoffs, drawing comparisons, and management of submittal review cycles.

- Use AI-related tools to generate quick conceptual sketches and preliminary layout renderings to assist with stakeholder alignment and design discussions.

Financial Controls & Administration

- Process contractor, consultant, and vendor invoices, ensuring proper coding and adherence to contract terms.

- Assist in maintaining and updating project budget tracking sheets, cost logs, and financial accounts to help ensure projects remain on track.

- Follow up proactively with the internal Accounts Department and external stakeholders to verify that contractors, consultants, and vendors are paid in a timely manner.

Reporting & Communication

- Gather field data and milestone updates to support comprehensive weekly and monthly progress reports for leadership.

- Attend project meetings, take accurate and thorough notes, draft formal minutes, and distribute them promptly to stakeholders.

- Serve as a reliable point of contact for day-to-day correspondence with consultants, contractors, vendors, and internal departments.

Skills, Experience & Qualifications

- Bachelor's or Master's degree in Engineering, Architecture, Construction Management, or a related technical field.

- Minimum of 2 years of experience working in construction project management, engineering, or architectural environments.

- Advanced proficiency in AutoCAD and Bluebeam Revu.

- Strong command of Microsoft Office Suite, with Excel proficiency essential for project accounting and budget tracking.

- Exceptional written and verbal communication skills, with the ability to produce clear, professional reports and accurate meeting minutes.

- High attention to detail, strong organizational skills, proactive problem-solving ability, and comfort managing multiple competing priorities simultaneously.

The individual should be willing to learn, be self-motivated, must strive for perfection and have integrity.